About teams
Teams are an easy way to group users and assign collective roles to them. You can assign product applications to a team so that any team member can view and manage the product application.
First, add a team and then add users as team members. Optionally, you can add roles that are applied to all team members.
Team members can also have user roles in addition to their team roles. To view user roles, go to the section and select a user.
External teams
If you've purchased the optional SSO feature, you'll see an additional field when you add or edit teams called External team ID. Use this field to link your identity provider groups to teams by adding the group names or IDs.
When an SSO user creates an account in Passfort, they'll be added to any teams linked to their identity provider groups and assigned the team roles accordingly.
Each time the user signs in after that, their teams will be updated to reflect any groups they've been added to or removed from on your identity provider.
If you edit a team's roles, the changes are applied to users the next time they sign in.
The team Members field is read-only for external teams and shows a list of the Passfort users in the identity provider group.
Notifications for teams
Once the team's created, you can assign product applications to it. Team members can see product applications assigned to them using filtering.
Members do not receive a notification when they’re added to a team, so you may want to let them know when they are added.
Team members can receive notifications when:
A profile assigned to the team is given an elevated PEPs or sanctions status.
A product application assigned to the team becomes in review.
A product application assigned to the team is nearing expiry.
Someone @mentions the team in a profile's Conversations.
Each team member can manage their individual notification preferences to change the notifications they receive.