What are checks?

Checks are the automated processes that can be used to pass or assist in passing tasks.

They replace the manual work that would otherwise be needed to get information from data providers (e.g. gather all company filings from a corporate registry) or perform actions using data providers (e.g. run an electronic identity check).

Multiple data providers can be assigned to one check so if one data provider fails, another is tried.

Checks can also be specific to a profile’s country. For example, you can specify that Companies House is always used as the data provider when a company filings check is performed on a company incorporated in the UK.

Checks for individual profiles

Bank account verification using a CRA

Confirms whether an individual’s bank account and personal details are correct and associated with a legitimate bank account by cross-referencing them with a credit rating agency (CRA).

The check is performed by searching the individual’s bank account details (sort code and account number) and personal details (name, address, and date of birth) in the CRA’s database.

The check passes when the CRA confirms all details are associated with a valid bank account.

Data providers: GBGroup ID3global

Provide the customer’s middle name for more accurate results.

Electronic identity check

Runs an automated electronic identity check that verifies an individual’s address by using a variety of sources to establish a paper trail for the individual.

The sources available vary per jurisdiction but can include electoral rolls, credit databases, national identity registers, and telephone directories.

The check is performed by searching for the individual’s details (name, date of birth, address, and, in some cases, national identity number) in the sources supplied by the data provider.

By default, the check passes when a 2+2 result is achieved, the check returns a partial match if a 1+1 result is achieved. By default, the conditions for each result are as follows.

A 2+2 result is achieved when either of these conditions are true:

  1. The individual’s full name and address are matched in one source and the individual’s full name and date of birth are matched in a second source.
  2. The individual’s full name and address are matched in two distinct sources.

If a 2+2 result cannot be achieved, a 1+1 result is achieved when either of these conditions are true:

  1. The individual’s full name, date of birth, and address are matched in one source.
  2. The individual’s full name and address are matched in one source.

If the conditions are not met for a 2+2 result or a 1+1 result, the check fails.

If the individual’s profile doesn’t have data for the required fields, the check returns an error.

If the country of address in the individual’s profile isn’t covered by the data provider, the check returns an error.

The following configuration options are also available:

  • Pass check on 1+1 result (optional): The check passes when a 1+1 result is achieved. When this configuration is used, partial matches are never returned.
  • DOB is one of the required fields (optional): It’s only possible to achieve a 2+2 result or a 1+1 result when the individual’s date of birth is matched in the data provider's sources. In this case, a 2+2 result is only achieved if the individual’s full name and address are matched in one source and the individual’s full name and date of birth are matched in a second source. A 1+1 result is only achieved when the individual’s full name, date of birth, and address are matched in one source.
  • Use the most recent previous address if the result isn’t a 2+2 (optional): When the check is run, the individual’s most recent address is used. With this option, if the check fails or, in the case of 2+2 matches, a partial match is returned, the check is run again automatically using the next most recent address. The check is only run again automatically once.
With this configuration, any time the check is run again automatically, you are charged for a second check.
If the addresses provided on the individual’s profile do not include dates, the addresses used for this check are selected at random.
  • Check mortality list (optional): The individual’s full name and date of birth is searched in the data provider's mortality lists. If a match is found, the check fails.

Data providers: Experian Prove-ID, Equifax Canada AML Assist, GBGroup ID3global, Onfido

Provide the customer’s middle name for more accurate results.

ID verification (PassFort collects documents)

Confirms whether an individual’s proof of identity documents are valid.

You upload the individual's documents to PassFort. PassFort submits the documents to the data provider who checks for signs of forgery and extracts the customer’s name, date of birth, and, where possible, address history and nationality from the documents.

Some data providers perform additional actions (e.g. police checks and selfie checks). Contact your data provider to find out what services they offer.

PassFort cross-references the details recorded in the individual’s profile (name, date of birth, address history, and, if available, nationality) with the extracted data provided by the data provider.

PassFort imports an image of the documents to the task on the profile.

The check passes when all three criteria are met:

  1. The document details obtained from the data provider match the details in the profile.
  2. The data provider confirms the documents are authentic.
  3. The data provider confirms that any additional checks have passed (e.g. police checks or selfie checks).

Data providers: GBGroup ID3global, Onfido, idvcheck

To use this check to verify an individual’s address, ensure that:
1. The documents provided contain proof of address as well as proof of identity (e.g. a driver’s license).
2. Your data provider extracts addresses from documents. Please note that Onfido does not extract addresses from documents.
Some data providers offer services that check the quality of photos of documents to ensure they’re clear enough to be analysed. Where possible, we recommend using ID verification (service collects documents) check instead of ID verification (PassFort collects documents) because it enables these services to be used. Contact your data provider to find out what services they offer.
This check is run manually. It cannot be configured to run automatically.

ID verification (service collects documents)

Confirms whether an individual’s proof of identity documents are valid.

The customer submits their documents to the data provider who checks for signs of forgery and extracts the customer’s name, date of birth, and, where possible, address history and nationality from the documents.

At this point, some data providers perform additional actions (e.g. police checks and selfie checks). Contact your data provider to learn what services they offer.

PassFort cross-references the details recorded in the individual’s profile (name, date of birth, address history, and, if available, nationality) with the extracted data provided by the data provider.

PassFort imports an image of the documents to the task on the profile.

The check passes when all three criteria are met:

  1. The document details obtained from the data provider match the details in the profile.
  2. The data provider confirms the documents are authentic.
  3. The data provider confirms that any additional checks have passed (e.g. police checks or selfie checks).

Data providers: Jumio Netverify, Onfido

To use this check to verify an individual’s address, ensure that:
1. The documents provided contain proof of address as well as proof of identity (e.g. a driver’s license).
2. Your data provider extracts addresses from documents. Please note that Onfido does not extract addresses from documents.
This check is run manually. It cannot be configured to run automatically.

PEPs and sanctions screening

Provides a list of an individual's potential matches to sanctioned persons, politically exposed persons (PEPs), and (if you have access to adverse media results through your data provider) instances of adverse media.

The check is performed by screening the individual’s name and, when available, date of birth and nationality through the data provider’s official sanctions lists and sources.

If no potential matches are found for the individual, the check passes.

If potential matches are found and you’ve not configured PassFort to remove false positives automatically, all matches are displayed in the profile’s Potential matches list.

If potential matches are found and you’ve configured PassFort to remove false positives automatically, only matches that are close or exact matches to the individual’s name, date of birth, or country are displayed in the Potential matches list. All other matches are displayed in the Ignored matches list.

For every match that’s discovered (potential or ignored), a detailed portfolio is displayed. This provides all available information about the match’s biography, associates, political exposure, events, and sources.

Some data providers also offer additional services to filter out false positives. If you’re using one of these services, false positives identified by your data provider aren’t displayed at all in PassFort. Contact your data provider for more information about how they determine false positives and where you can see them.

Data providers: RDC, Dow Jones Watchlist, Rifinitiv World-Check One, ComplyAdvantage

To reduce false positives, provide the nationality, and date of birth where possible.

Visa check

Confirms whether an individual’s personal details and passport details are correct and associated with a valid work or study visa.

This check is performed by searching the data provider’s database for the following information taken from the individual’s profile:

  • The individual’s name
  • The individual’s date of birth
  • The individual’s passport number
  • The individual’s passport issuing country

When you configure this check, you choose whether it uses one or more data providers.

If you choose one data provider, the check passes when the individual’s details are associated with a valid visa in the data provider’s database and that visa hasn’t expired.

If you choose two data providers, the check passes when the individual’s details are associated with a valid visa in any of the data providers’ databases and that visa hasn’t expired.

When the check passes, the following information is displayed:

  • Date of grant
  • Date of expiry
  • Work rights and visa conditions

An error is returned if the individual’s country of address is not covered by the data provider.

Data provider: vSure

It is not possible to configure the Visa check as a check that runs automatically.
To test this check in your demo environment, see Test your demo environment.

Checks for company profiles

Charities registry check

Provides basic information about the charity (e.g. charity commission number, registration date, company number, areas of activity, and total expenditure).

The check is performed by searching the charity’s country of incorporation, state of incorporation (US and Canada only), and registration number in the registry for the jurisdiction in which the charity was incorporated.

The check passes when the charity is found and at least one trustee is discovered.

If the charity is found but no trustees can be discovered, the check returns a Partial match.

If the charity cannot be found, the check fails.

Data providers: DueDil

Company filings retrieval

Lists all documents available in a corporate registry and imports the documents where possible.

The check is performed by searching the company’s country of incorporation, state of incorporation (US and Canada only), and registration number in the registry for the jurisdiction in which the company was incorporated.

If any documents are found in the registry, the check passes.

The names of the documents are displayed in the profile. Where available, the following information is also displayed: filing date, filing type, description, and source.

All free documents are imported.

All paid documents have the cost displayed and the option to purchase them. Once purchased, the documents are imported so you can see them.

Data providers: Companies House, BREX the kompany API

The registry’s jurisdiction often determines the amount of information and the quality of data available online. Digital first jurisdictions (e.g. the UK) are likely to provide a large number of documents whereas other jurisdictions may only provide a few and the data may be unstructured.

Company ownership check

Provides a list of a company’s shareholders. Which shareholders are displayed depends on your data provider and the company’s business type (e.g. private vs public), but it might be a complete list of owners or a list of the most important shareholders.

If configured, this check also adds shareholders to the Shareholders verification list automatically.

The check is performed by searching the company’s country of incorporation, state of incorporation (US and Canada only), and registration number in a data provider’s sources.

The check passes when the company is found and at least one shareholder is discovered.

If the company is found but no shareholders can be discovered, the check returns a Partial match.

If the company cannot be found, the check fails.

Data providers: DueDil, Bureau van Dijk Orbis

Company registry check

Provides basic information about the company (e.g. name, company number, incorporation date, officers).

The check is performed by searching the company’s country of incorporation, state of incorporation (US and Canada only), and registration number in the registry for the jurisdiction in which the company was incorporated.

The check passes when all of the following are true:

  • The company name is found in the registry.
  • The company status in the registry is active.
  • The company number, country of incorporation, and, if available, the Legal Entity Identifier (LEI) from the company’s profile match the data found in the registry.

If the company name is found, but any of the other data is missing or does not match, the check returns a Partial match.

If the company name cannot be found, the check fails.

Data providers: Companies House, BREX the kompany API, DueDil, Bureau van Dijk Orbis

To improve the accuracy of search results for company names, common abbreviations for company types are also searched and considered matches. For example, if 'Acme LTD' is searched and 'Acme Limited' is found, it’s considered a match.

Document verification

Confirms whether a company’s documents are valid.

You upload the company’s documents to PassFort. PassFort submits the documents to the data provider who assigns a specialist to manually check whether the documents are valid.

Some data providers offer services where the specialist gathers additional information. If you’re using one of these services, any additional information gathered by the specialist is imported into PassFort. Contact your data provider to find out what services they offer.

The check passes when both criteria are met:

  1. The specialist confirms the documents are valid.
  2. The specialist provides any other previously agreed information.

Data providers: idvcheck

Sanctions and adverse media screening

Provides a list of a company's potential matches to sanctioned companies and (if you have access to adverse media results through your data provider) instances of adverse/negative media and/or PEPs matches.

Individuals associated with the company are not screened as part of this check. To screen individuals automatically, create an associated smart policy for the task that has the PEPs and sanctions screen check.

The check is performed by screening the company’s name and country of incorporation through the data providers’ official sanctions lists and sources.

If no potential matches are found, the check passes.

If some potential matches are found and you’ve not configured PassFort to remove false positives automatically, all matches are displayed in the profile’s Potential matches list.

If you’ve chosen to configure PassFort to remove false positives automatically, only matches that are close or exact matches to the company’s name and country of incorporation are displayed in the Potential matches list. All other matches are displayed in the Ignored matches list.

For every match that’s discovered (potential or ignored), a detailed portfolio is displayed. This provides all discovered information about the match’s biography, associates, political exposure, events, and sources.

You can manually remove any other false positives from the Potential matches list. Once you identify a false positive, it’s moved to the Ignored matches list.

Data providers: Dow Jones Watchlist, RDC, Rifinitiv World-Check One, ComplyAdvantage

Some data providers also offer additional services to filter out false positives. If you’re using one of these services, any false positives identified by your data provider are not displayed in PassFort. Contact your data provider for more information about how they determine false positives and where you can see them.


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