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Using Passfort

Screen PEPs, sanctions, and adverse media matches

You can run checks to learn whether an individual or company has any matches for:

The check is called PEPs and sanctions screening for individuals. It's called Sanctions and adverse media screening for companies. Both checks work the same way.

Run the check

  1. Go to a profile's Assess sanctions or Assess sanctions and adverse media task.

    Assess PEPs, sanctions, and adverse media task showing no checks run.

    You may find that there are already confirmed matches in the check results. This is because your smart policy is configured to return results automatically. You can see when the check was run at the beginning of the results. If the check was run recently, you may wish to skip the next step.

  2. If the profile is an individual, select PEPs and sanctions screening. If the profile is a company, select Sanctions and adverse media screening. The screening results are returned.

Reading the results

The check returns any potential matches found by your data provider for the profile. These are displayed in the Potential matches list.

Assess PEPs, sanctions, and adverse media check results

Each potential match can have one or more screening events associated with it. Screening event statuses include:

  • PEP: The potential match is a PEP.

  • Sanctions: The potential match is on a sanctions list.

  • Adverse media: The potential match has one or more instances of adverse media.

  • Refer: The screening event does not fall into the PEP, Sanctions, or Adverse media category. For example, the potential match has a criminal record.

To see more information about a potential match, select the match name.

When you view a match, you can compare the profile and the potential match side by side. All information the data provider returned about the potential match is displayed on the left, and information about the profile is displayed on the right.

If your data provider offers a PDF report for the match, the Provider PDF option is displayed. You can view the report by selecting Provider PDF. Download the report using the Download button at the beginning of the preview or by right-clicking the preview and selecting Save as.

You'll only be able to see instances of adverse media if your data provider supports it.

A maximum of 200 potential matches can be processed. If there are more than 200 potential matches, they will not be displayed in Passfort. Refine your search or view the matches through your data provider's portal.

If your data provider groups adverse media events and refer events together, the screening event status is Refer. For more information, check the configuration topic for your data provider.

Some data providers offer additional services to filter out false positives. If you’re using one of these services, false positives identified by your data provider aren’t displayed in Passfort. Contact your data provider for more information about how they determine false positives and where you can see them.

Confirming or ignoring matches

To confirm or ignore the match, select Unresolved. Select your decision, then choose Save decision.

Optionally, you can add a comment to explain to your colleagues why you've made the decision.

Resolve match pop-out menu

Confirmed matches are displayed on the Matches list, which is created when you confirm the first match.

Ignored matches (false positives) are displayed on the Ignored matches list.

Assess PEPs, sanctions, and adverse media task highlighting the Matches and Ignored matches sections of the results.

To return a confirmed or ignored match to the Potential matches list, select the match name and choose Review decision.

You may find that matches are displayed on the Ignored matches list as soon as they're returned. This happens when your company is using Passfort’s false positive reduction service. You can choose to confirm any match on this list. To mark all potential matches as false positives, check the checkbox at the top of the Potential matches list, then select Ignore.

Ongoing monitoring

If your company is using ongoing monitoring, Passfort checks with your data provider to see if any new potential matches or updated screening events on confirmed matches have been discovered. If an update is discovered, the task is marked as incomplete, and if a new potential match has been discovered, it is displayed in the Potential matches list, where you can confirm or ignore it.


For each potential match, screening events of the same event type are linked together, and only the most recent event is displayed. Information about previous events of the same type is available in the audit report and stored in our database.

How often new screening events or potential matches are imported into Passfort depends on your data provider:

  • ComplyAdvantage: Updates are imported into Passfort as soon as ComplyAdvantage sends them.

  • Dow Jones Risk and Compliance: Updates are imported into Passfort once a week. Note that if it's not possible to get the latest information from Dow Jones Risk and Compliance, Passfort will retry the following week.

  • RDC: Updates are imported into Passfort as soon as RDC sends them.

  • Refinitiv World-Check One: Updates are imported into Passfort once per day. Note that if it's not possible to get the latest information from Refinitiv World-Check One, Passfort will retry the following day.

If you reject or cancel a product application, the PEPs, sanctions, and adverse media tasks expire automatically, and any ongoing monitoring is stopped.

If you revert the decision, ongoing monitoring will only restart automatically if the check is configured as an automatic check for the task.

If they're not automatic checks, you can restart ongoing monitoring by running the checks manually.

PEPs, sanctions, and adverse media tasks only autocomplete when the check does not turn up any new potential matches and there are no outstanding potential matches. If any matches are discovered during the check or in ongoing monitoring, the check must be passed manually after the matches are resolved.