What are Passfort's tasks?

Tasks are the due diligence measures that must be taken to onboard a profile to a product successfully.

You can use any of the out-of-the-box tasks listed or create your own custom tasks.

Tasks can be passed manually or with the assistance of checks. Get the full list of checks.

Tasks for individual profiles

Assess device reputation

Evaluate potential fraud based on an individual's device information.

Checks for this task: Device fraud detection

Forms can be added to this task.

API name: INDIVIDUAL_ASSESS_DEVICE_REPUTATION

Assess individual fraud risk

Evaluate potential fraud based on any matches to the individual's personal details.

Checks for this task: Fraud check

Forms can be added to this task.

API name: INDIVIDUAL_FRAUD_SCREENING

Assess PEPs and sanctions

Evaluate whether an individual or their associated parties are politically exposed persons (PEPs) or sanctioned persons.

Checks for this task: PEPs and sanctions screening

Forms can't be added to this task.

API name: INDIVIDUAL_ASSESS_POLITICAL_AND_SANCTIONS_EXPOSURE

Assess PEPs, sanctions, and adverse media

Evaluate whether an individual or their associated parties are politically exposed persons (PEPs), sanctioned persons, or have been named in an adverse way by any news sources.

Checks for this task: PEPs and sanctions screening

Forms can't be added to this task.

API name: INDIVIDUAL_ASSESS_MEDIA_AND_POLITICAL_AND_SANCTIONS_EXPOSURE

Verify address

Confirm whether an individual's address is valid and associated with that person.

Checks for this task: Electronic identity check, Geocoding check, Geodistance check, ID verification (Passfort collects documents), ID verification (service collects documents)

Forms can be added to this task.

Note

It's only possible to use an ID verification check to verify an address when:

The document used in the check provides both proof of address and proof of identity, for example, a driver's license.
Your data provider extracts addresses from documents. It isn't possible to run this check with Onfido, because Onfido doesn't extract addresses from documents.

API name: INDIVIDUAL_VERIFY_ADDRESS

Verify bank account

Confirm whether an individual's bank account details are legitimate.

Checks for this task: Bank account verification using a CRA

Forms can be added to this task.

API name: INDIVIDUAL_VERIFY_BANK_ACCOUNT

Verify identity

Confirm an individual is who they say they are.

Checks for this task: Electronic identity check, ID verification (Passfort collects documents), ID verification (service collects documents)

Forms can be added to this task.

API name: INDIVIDUAL_VERIFY_IDENTITY

Verify immigration status

Confirm an individual has citizenship, the right to work, the right to study, or the right to remain.

Checks for this task: Visa check

Forms can be added to this task.

API name: INDIVIDUAL_VERIFY_IMMIGRATION_STATUS

Verify tax status

Confirm an individual's tax status is valid.

Checks for this task: Electronic identity check, ID verification (Passfort collects documents)

Forms can be added to this task.

API name: INDIVIDUAL_VERIFY_TAX_STATUS

Custom task

Use this task however you like.

Gather additional information through task notes, document uploads, or a custom form.

With custom forms, you or a colleague completes the form manually.

Checks for this task: None

Forms can be added to this task.

Note

Currently, custom forms can only be completed by Passfort users. You can upload forms completed by customers, for example, PEP declaration forms, to the Task notes area manually.

API name: INDIVIDUAL_MANUAL_TASK

Tasks for company profiles

Assess company fraud risk

Evaluate potential fraud based on any matches to the company details.

Checks for this task: Fraud check

Forms can be added to this task.

API name: COMPANY_FRAUD_SCREENING

Assess company ownership

Find and verify entities with ownership and control of the onboarded company.

This task lists the company's global ultimate owners, beneficial owners, controlling shareholders, and shareholders, as well as any available information on the percentage of shares each one holds.

The task shows the path to ownership from each associate where this is available from your data provider. Currently, only Moody's Analytics Orbis can retrieve the path to ownership data for the Assess company ownership task.

Once an individual or company is on the ownership list, they can be added to the Ownership verification list for verification. This can be done manually or automatically. Automatic addition to the verification list can be set to:

Add all profiles: All global ultimate owners, beneficial owners, and controlling shareholders are added to the verification list, as well as shareholders with a known share percentage. Shareholders with an unknown share percentage are not included.
Add up to a specific number of profiles: Associates are automatically added up to a specified maximum. The associates chosen for automatic addition are selected based on their role and share percentage. Global ultimate owners are added first, followed by controlling shareholders, beneficial owners, and finally shareholders. Within each role, associates are selected according to their share percentage, with associates with an unknown share percentage selected last. For example, a global ultimate owner with an unknown share percentage will be added in preference to a beneficial owner with a 5% share. Shareholders with an unknown share percentage are not included.
Add profiles with a percentage of shares greater than or equal to a threshold: All profiles with a known percentage of shares greater than or equal to the specified threshold are added to the verification list. Associates who are beneficial owners with an unknown share percentage are also added.
Add profiles with selected roles: Associates identified as beneficial owners, global ultimate owners, or controlling shareholders are added to the verification list. Shareholders are not included for performance reasons.

When adding to the list automatically, there is a limit of 100 direct associates.

You can manually add individuals or companies to the verification list using the New associate profile button on the profile task page.

Verification can be performed manually, or it can be performed automatically using an associate smart policy. If you're using an associate smart policy, you can configure the task to be marked as passed automatically when one of the following is done:

All profiles on the verification list are verified successfully.
A specified number of profiles on the verification list are verified successfully, starting with those with the highest share percentage.

Checks for this task: Company data check, Company ownership check

Forms can't be added to this task.

API name: COMPANY_ASSESS_OWNERSHIP

Assess financials

Evaluate a company's credit risk and verify its financial statements.

Checks for this task: Company data check

Forms can't be added to this task.

API name: COMPANY_ASSESS_FINANCIALS

Assess merchant fraud risk

Evaluate whether a company is sanctioned.

Checks for this task: Merchant fraud check

Forms can't be added to this task.

API name: COMPANY_MERCHANT_FRAUD_SCREENING

Assess sanctions

Evaluate whether a company is sanctioned.

Checks for this task: Sanctions and adverse media screening

Forms can't be added to this task.

API name: COMPANY_ASSESS_SANCTIONS_EXPOSURE

Assess sanctions and adverse media

Evaluate whether a company is sanctioned or has been named in an adverse way by any news source.

Checks for this task: Sanctions and adverse media screening

Forms can't be added to this task.

API name: COMPANY_ASSESS_MEDIA_AND_SANCTIONS_EXPOSURE

Assess website content risk

Evaluate a company's website content and assess its risk.

Checks for this task: Website content check

Forms can be added to this task.

API name: COMPANY_ASSESS_WEBSITE_CONTENT

Identify authorized persons

Find and verify the individuals who are authorized to purchase and, where relevant, use the product on behalf of the company.

This task provides an Authorized persons list, which is initially empty. You add individuals to this list manually. You’re asked to provide the individual’s name and, if possible, their date of birth, email, phone number, nationality, and relationship to the company.

Note that if you add an authorized person with past tenure dates through the API, they will be considered a former authorized person and will not be added to the verification list.

It's not possible to import a list of authorized persons. Authorized persons are always added manually.

Once an individual is on the Authorized persons list, they can be verified. Verification can be performed manually, or it can be performed automatically using an associate smart policy.

If you’re using an associate smart policy, you can configure the Identify authorized persons task to be marked as passed automatically when all or a specified number of authorized persons on the verification list have been verified successfully.

Checks for this task: None

Forms can't be added to this task.

API name: COMPANY_IDENTIFY_AUTHORIZED_PERSONS

Identify officers

Identify and verify key decision makers at the board level, for example, directors and company secretaries.

This task provides an Officers list, which is initially empty. You can add individuals or companies to this list manually or configure Passfort to import them from your data provider automatically, along with any available information about their roles, the dates they were appointed, the dates they resigned, and their dates of birth.

Once an individual or company is on the Officers list, they can be selected for verification which moves them to the Officers verification list. You can configure the task so all officers or a specified number of officers are added to the verification list automatically. If you specify a number of officers, those who have been appointed the longest are selected.

Verification can be performed manually, or it can be performed automatically using an associate smart policy.

Checks for this task: Company data check, Company registry check

Forms can't be added to this task.

Note

In most cases, if you’re using an associate smart policy you’ll want to verify all officers on the verification list. However, it is possible to specify a number of officers to be verified.

API name: COMPANY_IDENTIFY_OFFICERS

Identify shareholders

Identify and verify shareholders, individuals or companies, with significant voting rights and control.

This task provides a list of shareholders and beneficial owners associated with the company.

Add individuals or companies to this list manually using the New associate profile button on the profile task page.
Configure Passfort to import them from your data provider automatically, along with any information available about the percentage of shares each one holds.

Once an individual or company is on the Shareholders list, they can be selected for verification which moves them to the Shareholder verification list.

If you’ve chosen to add shareholders to the verification list automatically, you can choose one of the following options:

Add all shareholders.
Add a specified number of shareholders, starting with those who own the highest percentage of shares.
Add all shareholders who own a specified percentage of shares or above, for example, 15%.

Verification can be performed manually or it can be performed automatically using an associate smart policy. If you’re using an associate smart policy, you can configure the task to be marked as passed automatically when one of the following is done:

All shareholders on the verification list are verified successfully.
A specified number of shareholders on the verification list are verified successfully, starting with those who own the highest percentage of shares.

Checks for this task: Company data check, Company ownership check

Forms can't be added to this task.

Note

The Assess company ownership task provides a more comprehensive list of individuals and companies with ownership and control of the onboarded company. Contact support to discuss your requirements.

API name: COMPANY_IDENTIFY_BENEFICIAL_OWNERS

Identify trustees

Identify and verify key decision-makers at the board level, for example, chairs and secretaries.

This task provides a Trustees list, which is initially empty. You can add individuals or companies to this list manually or configure Passfort to import them from your data provider automatically, along with any available information about their roles, the dates they were appointed, and the dates they resigned.

Once an individual or company is on the Trustees list, they can be selected for verification which moves them to the Trustees verification list. You can configure the task so that all trustees or a specified number of trustees are added to the verification list automatically. If you specify a number of trustees, the ones who have been elected/appointed the longest are selected.

Verification can be performed manually, or it can be performed automatically using an associate smart policy.

Checks for this task: Charities registry check

Forms can't be added to this task.

Note

In most cases, if you’re using an associate smart policy you’ll want to verify all trustees on the verification list. However, it is possible to specify a number of trustees to be verified.

API name: COMPANY_IDENTIFY_TRUSTEES

Verify bank account

Confirm a company's bank account details are valid.

Checks for this task: Document verification

Forms can be added to this task.

Note

One way to achieve this task is to use the Document verification check to automatically validate a company’s bank statements.

API name: COMPANY_VERIFY_BANK_ACCOUNT

Verify charity details

Verify whether a charity has charitable status.

If you configure Passfort to verify the status of the charity automatically, the following information that can be retrieved is displayed on the task:

Charity-specific information, for example, the charity commission number, the registration date, and who the charity helps.
General information, for example, the company number, company status, and areas of activity.
Contact information, for example, address and website.
Financial information, for example, total expenditure and total funds.

Checks for this task: Charities registry check

Forms can be added to this task.

Note

Passfort does not perform checks to verify the accuracy of the data.

API name: COMPANY_VERIFY_CHARITY

Verify company address

Confirm whether a company's address is valid and associated with that company.

Checks for this task: Document verification

Forms can be added to this task.

API name: COMPANY_VERIFY_ADDRESS

Verify company details

Confirm a company is actively registered with the company registrar required for its jurisdiction.

If you configure Passfort to verify the company identity automatically, any of the following information that can be retrieved is displayed on the task:

Identifying information, for example, name and company number
Company information, for example, incorporation date, entity type, and address
Regulator authorization, for example, FCA authorization

Checks for this task: Company data check, Company registry check, Document verification

Forms can be added to this task.

Note

Passfort only verifies the accuracy of the company number, country of incorporation, and, if available, Legal Entity Identifier (LEI).

API name: COMPANY_VERIFY_IDENTITY

Verify tax status

Confirm a company's tax status is valid.

Checks for this task: Document verification

Forms can be added to this task.

API name: COMPANY_VERIFY_TAX_STATUS

Review company filings

Confirm a company's filings are in order and up to date.

Checks for this task: Company filings retrieval

Forms can't be added to this task.

API name: COMPANY_REVIEW_FILINGS

Custom task

Use this task however you like.

Gather additional information through task notes, document uploads, or a custom form.

With custom forms, you or a colleague completes the form manually.

Checks for this task: None

Forms can't be added to this task.

Note

Currently, custom forms can only be completed by the users of your account. You can manually upload forms completed by customers to the Task notes area.

API name: COMPANY_MANUAL_TASK

Deprecated tasks we're improving

The following tasks have been deprecated while we improve them.

If you're a customer who's been with us for a while, you might have these tasks as part of your configuration.

If you're a new customer, we suggest using some of the alternative tasks available which will provide better results.

Deprecated tasks for individual profiles

Assess PEPs INDIVIDUAL_ASSESS_POLITICAL_EXPOSURE: Evaluate an individual's political exposure.
Assess sanctions INDIVIDUAL_ASSESS_SANCTIONS_EXPOSURE: Evaluate an individual's sanctions risks. Currently, the associated check available also flags media exposure and political exposure.
Assess adverse media: Evaluate an individual's adverse media exposure. Currently, the associated check also flags political exposure and sanctions risks.

We suggest new customers use PEPs and sanctions screening.

Deprecated tasks for company profiles

Assess adverse media COMPANY_ASSESS_MEDIA_EXPOSURE: Evaluate a company's adverse media exposure. Currently, the associated check available also flags sanctions risks.

We suggest new customers use Sanctions and adverse media screening.

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Using Passfort