Skip to main content

Checks for company profiles

The following checks can be run on company profiles:

Charities registry check

Used for the Identify trustees and Verify charity details tasks.

This check provides basic information about a charity, for example, charity commission number, registration date, company number, areas of activity, and total expenditure.

The check is performed by searching for the charity in the registry the data provider is using for the charity’s jurisdiction.

The result details are displayed differently for each task.

Identify trustees

On the Identify trustees task, the possible results are Completed or Failed. The check result details display a list of key decision-makers at the board level, for example, chairs and secretaries, and any information available from the data provider about their roles, the dates they were appointed, and the dates they resigned.

You can add any of these trustees to the Trustee verification list, where you can verify and approve them. Learn more about adding, reviewing, and approving trustees.

Identify trustees task with the charities registry check.

Verify charity details

On the Verify charity details task, the possible results are Passed or Failed. The check result details display a list of all the information retrieved about the charity.

Checks_Verify_charity_details.png

API name: COMPANY_CHARITIES_REGISTRY

Company data check

Used for the Assess financials, Identify officers, Identify shareholders, Verify company details, and Assess company ownership tasks.

This check provides basic information about a company, for example, name, date of incorporation, officers, shareholders, and financial information.

The check is performed by requesting a report about the company from the data provider. The data provider compiles this report by gathering information from their sources for the company's jurisdiction.

When the check is run on a company, the results are displayed on all applicable tasks that the company has. Each task displays different elements of the data provider's report.

This check returns similar information to the Company registry check and the Company ownership check combined, plus, optionally, financial information.

When you search for a company during the profile creation process, the search results are retrieved using the Company data check, if you have one set up. If you don't have a Company data check set up, the Company registry check can be used instead.Search for a companyCompany data checkCompany registry check

Assess financials

On the Assess financials task, the check results display a summary of the company's financial data, such as credit rating, limits, international score, and rating history, profit & loss, balance sheet, capital & reserves, other financial items, and, for UK reports, cash flow.

All available data from the last five years is displayed.

Assess financials task with a financial screening check.

There are two report formats:

  • Global standardized accounts: Displays the financial data in a way that's standardized for every country. This is sometimes referred to as the International Financial Reporting Standards (IFRS).

  • Localized UK accounts: Displays the financial data in a way that's localized for UK accounts.

If the data provider returns data for both report formats for a UK company, you can toggle between them by clicking Show global standardized accounts and Show localized UK accounts.

Reports for companies outside the UK are always displayed with the global standardized account format.

The cash flow is only displayed for the report format localized for UK accounts.

Only data returned from the data provider is displayed. For example, if the data provider does not return the currency, it's not displayed.

The information that's displayed in the summary of the check results comes directly from the data provider. For example, the Limit is Creditsafe's recommendation as guidance for the company's credit limit.

Today's limit is the total amount of credit that they recommend should be outstanding at one time, and the Contract limit is the recommended maximum contract capacity on a single contract over 12 months. For more information, see Creditsafe's documentation.

Identify officers

On the Identify officers task, the possible check results are Completed, Partial match, or Failed. The result details show a list of all the company officers found in the registry and any available information about their roles, the dates they were appointed, the dates they resigned, their dates of birth, and their nationalities.

You can add any of these officers to the Officers verification list, where you can verify and approve them. Learn more about adding, reviewing, and approving officers.

Identify officers task page showing imported associates.

Identify shareholders

On the Identify shareholders task, the possible check results are Completed, Partial match, or Failed. The result details show a list of shareholders and any available information about their share percentage, share details, registration number, date of birth, and nationality.

You can add any of these shareholders to the Shareholders verification list, where you can verify and approve them. Learn more about adding, reviewing, and approving officers.

When Creditsafe Company Data API is the data provider, the names and share percentages of every shareholder are returned. Any available information about registration number, nationality, and date of birth is returned for the 50 shareholders with the largest shareholdings.

When Companies House is the data provider, only Persons of Significant Control (PSCs) are returned to the Identify Shareholders task.

Because Kompany KYC API does not return shareholder information, if you're using a check variant with Kompany configured as the data provider, a message is always displayed on the Identify shareholders task saying, "No shareholders found in check result."

Verify company details

On the Verify company details task, the possible check results are Passed, Partial match, or Failed. The result details show a list of all the information retrieved about the company.

Verify company details task with a company data check

Assess company ownership

For the Assess company ownership task, the possible check results are Completed, Partial match, or Failed. The result details show a list of entities and individuals with ownership and control of the onboarding company, and any available information about their share percentage, share details, registration number, date of birth, and nationality.

You can add any of these owners to the Ownership verification list, where you can verify and approve them. Learn more about adding, reviewing, and approving owners.

Assess company ownership task with a completed company ownership check.

To learn about the check variants, see the data provider topics:

Currently, only the Creditsafe Company Data API can be used to retrieve financial data for the Assess financials task.

Company filings retrieval

Used for the Review company filings task.

This check lists all documents available in a corporate registry and imports the documents where possible.

The check is performed by searching for the company in the registry the data provider is using for the company’s jurisdiction.

The possible check results are Passed or Failed.

The result details display the names of all the documents, along with any other information that’s available about them, for example, filing date, or description.

All free documents are imported so you can view them.

All paid documents have the cost displayed and the option to purchase them. Once purchased, the documents are imported so you can view them.

Review company filings task

The registry’s jurisdiction often determines the amount of information and the quality of data available online. Digital-first jurisdictions, for example, the UK, are likely to provide a large number of documents whereas other jurisdictions may only provide a few and the data may be unstructured.

To learn about the check variants, see the data provider topics:

When this check is run via the API, there is one check to retrieve the names and details of the company filings COMPANY_FILINGS and another check to purchase a company filing COMPANY_FILING_PURCHASE.

Company ownership check

Used for the Assess company ownership and Identify shareholders tasks.

This check provides a list of a company’s shareholders. Which shareholders are provided depends on your data provider and the company’s business type, for example, private vs. public, but it might be a complete list of owners or a list of the most important shareholders.

The check is performed by searching for the company in the data provider’s sources.

The possible check results are Passed, Partial match, or Failed.

The result details display a list of shareholders and any available information about their share percentage, share details, dates of birth, and nationality.

You can add any of these shareholders to the verification list, where you can verify and approve them.

Assess company ownership task with a completed company ownership check.

To learn about the check variants, see the data provider topics:

API name: COMPANY_OWNERSHIP

Company registry check

Used for the Identify officers and Verify company details tasks.

This check provides basic information about a company, for example, name, date of incorporation, and officers.

The check is performed by searching for the company in the registry the data provider is using for the company’s jurisdiction.

The possible check results are Passed, Partial match, or Failed.

The result details display a list of all the company officers found in the registry and any available information about their roles, the dates they were appointed, the dates they resigned, their dates of birth, and their nationalities.

You can add any of these officers to the Officers verification list, where you can verify and approve them. Learn more about adding, reviewing, and approving officers.

The basic company information, for example, name, and date of incorporation, is imported into the profile data.

To improve the accuracy of search results for company names, common abbreviations for company types are also searched and considered matches. For example, if "Acme LTD" is searched and "Acme Limited" is found, it’s considered a match.

This check can also help users create company profiles via the portal. When a user chooses to search for a company, the search result data is retrieved using a Company registry check, if you have one set up. The only exception is when a Company data check is set up as the default check. In that case, the Company data check is used for company search.

API name: COMPANY_REGISTRY

Document verification

Used for the Verify bank account, Verify company address, Verify company details and Verify tax status tasks.

This check confirms whether a company’s document is valid.

You upload the company’s documents to Passfort. Passfort submits the documents to the data provider who assigns a specialist to manually check whether the documents are valid.

Some data providers offer services where the specialist gathers additional information. If you’re using one of these services, any additional information gathered by the specialist is imported into Passfort. Contact your data provider to find out what services they offer.

The possible check results are Passed or Failed.

The result details display an image of the document.

The company documents you can use depend on the task type.

Learn how to run a Document verification check using the API.

To learn about the check variant, see the data provider information:

API name:COMPANY_DOCUMENT_VERIFICATION

Fraud check

Used for the Assess company fraud risk task.

This check assesses whether the company has any matches in the Cifas National Fraud Database.

This check is performed by sending the individual's details to Cifas, who cross-references them in their National Fraud Database.

Note

The company's country of incorporation (metadata.country_of_incorporation) is not sent to Cifas. When you click the Go to Cifas portal button, you must be logged in to view the result. If you're not, you'll be prompted to log in, and to view the result you should either click the button again or use the Search ID to find the match in Cifas.

The possible results for this check are Passed, Review, or Error.

The result details show the number of potential matches found in the database, the Cifas Search ID, and a link to the match in the Cifas portal.

Assess company fraud risk task with company fraud check review result.

The Fraud check does not have ongoing monitoring.

Learn how to run this check using the API.

To learn about the check variants, see the data provider topic:

API name: COMPANY_FRAUD_SCREENING.

Merchant fraud check

See Merchant fraud check.

Sanctions and adverse media screening

Used for the Assess sanctions and Assess sanctions and adverse media tasks.

This check provides a list of a company’s potential matches to sanctioned companies and, if you have access to adverse media results through your data provider, instances of adverse media and/or PEPs matches.

Individuals associated with the company are not screened as part of this check. To screen individuals automatically, create an associated smart policy for the task that has the PEPs and sanctions screen check.

The check is performed by screening the company through the data provider’s official sanctions lists and sources.

The possible check results are Completed or Unresolved events. The check variant determines when each result is returned.

The result details display two lists:

  1. Potential matches: The potential matches returned by the data provider. You can choose to ignore any match on this list.

  2. Ignored matches: The matches you have chosen to ignore. If you’re using Passfort’s false positive reduction service, any false positive matches are also displayed here. You can choose to confirm any match on this list.

Sanctions and adverse media screening check results

Click the name of any match, potential or ignored, to see a detailed portfolio that provides all available information from the data provider about the match’s biography, associates, political exposure, events, and sources

If there are no potential matches for the individual, the check results display a message that says “There are no potential matches to investigate.”

Some data providers offer additional services to filter out false positives. If you’re using one of these services, false positives identified by your data provider aren’t displayed in Passfort. Contact your data provider for more information about how they determine false positives and where you can see them.

Learn how to run this check using the portal.

To learn about the check variants, see the data provider topics:

Adverse media results are not supported for Dow Jones Risk and Compliance.

API name:COMPANY_PEPS_AND_SANCTIONS_SCREEN

Website content check

See Website content check.

Additional information