What are tasks?

Updated 1 day ago by Ainsley

Tasks are the due diligence measures that must be taken to onboard a profile to a product successfully.

You can use any of the out-of-the-box tasks listed below or create your own custom tasks.

Tasks can be passed manually or with the assistance of checks. Get the full list of checks.

Tasks for individual profiles

Assess PEPs and sanctions

Evaluate whether an individual or their associated parties are politically exposed persons (PEPs) or sanctioned persons.

Checks for this task: PEPs and sanctions screening

Assess PEPs, sanctions, and adverse media

Evaluate whether an individual or their associated parties are politically exposed persons (PEPs), sanctioned persons, or have been named in an adverse way by any news sources.

Checks for this task: PEPs and sanctions screening

Verify address

Confirm whether an individual’s address is valid and associated with that person.

Checks for this task: Electronic identity check, ID verification (PassFort collects documents), ID verification (service collects documents)

It's only possible to use an ID verification check to verify an address when:
1. The document used in the check provides both proof of address and proof of identity (e.g. a driver's license).
2. Your data provider extracts addresses from documents. Please note that Onfido does not extract addresses from documents.

Verify bank account

Confirm whether an individual’s bank account details are legitimate.

Checks for this task: Bank account verification using a CRA

Verify identity

Confirm an individual is who they say they are.

Checks for this task: Electronic identity check, ID verification (PassFort collects documents), ID verification (service collects documents)

Verify immigration status

Confirm an individual has citizenship, the right to work, the right to study, or the right to remain.

Checks for this task: Visa check

Custom task

Use this task however you like.

Gather additional information through task notes, document uploads, or a custom form.

With custom forms, you or a colleague completes the form manually.

Checks for this task: None

Currently, custom forms can only be completed by PassFort users. You can upload forms completed by customers (e.g. PEP Declaration Forms) to the Task notes area manually.

Tasks for company profiles

Assess sanctions

Evaluate whether a company is sanctioned.

Checks for this task: Sanctions and adverse media screening

Assess sanctions and adverse media

Evaluate whether a company is sanctioned or has been named in an adverse way by any news source.

Checks for this task: Sanctions and adverse media screening

Identify authorised persons

Find and verify the individuals who are authorised to purchase and, where relevant, use the product on behalf of the company.

This task provides an Authorised persons list, which is initially empty. You add individuals to this list manually. You’re asked to provide the individual’s name and, if possible, their date of birth, email, phone number, nationality, and relationship to the company.

Once an individual is on the Authorised persons list, they can be verified. Verification can be performed manually or it can be performed automatically using an associate smart policy.

If you’re using an associate smart policy, you can configure the Identify authorised persons within company task to be marked as passed automatically or when all authorised persons on the verification list or a specified number of authorised persons (e.g. 3) have been verified successfully.

Checks for this task: None

Identify officers

Identify and verify key decision makers at board level (e.g. directors and company secretaries).

This task provides an Officers list, which is initially empty. You can add individuals or companies to this list manually or configure PassFort to import them from your data provider automatically, along with any available information about their roles, the dates they were appointed, the dates they resigned, and their dates of birth.

Once an individual or company is on the Officers list, they can be selected for verification which moves them to the Officers verification list. You can configure the task so all officers or a specified number of officers (e.g. 3) are added to the verification list automatically. If you specify a number of officers, the ones who have been appointed the longest are selected.

Verification can be performed manually or it can be performed automatically using an associate smart policy.

Checks for this task: Company registry check

In most cases, if you’re using an associate smart policy you’ll want to verify all officers on the verification list. However, it is possible to specify a number of officers to be verified (e.g. 2).

Identify shareholders

Identify and verify shareholders (individuals or companies) with significant voting rights and control.

This task provides a Shareholders list, which is initially empty. You can add individuals or companies to this list manually or configure PassFort to import them from your data provider automatically, along with any information available about the percentage of shares each one holds.

Once an individual or company is on the Shareholders list, they can be selected for verification which moves them to the Shareholders verification list.

If you’ve chosen to add shareholders to the verification list automatically, you can choose one of the following options:

  1. Add all shareholders.
  2. Add a specified number of shareholders (e.g. 3), starting with those who own the highest percentage of shares.
  3. Add all shareholders who own a specified percentage of shares or above (e.g. 15%).

Verification can be performed manually or it can be performed automatically using an associate smart policy. If you’re using an associate smart policy, you can configure the task to be marked as passed automatically when one of the following is done:

  1. All shareholders on the verification list are verified successfully.
  2. A specified number of shareholders (e.g. 3) on the verification list are verified successfully, starting with those who own the highest percentage of shares.

Checks for this task: Company ownership check

Identify trustees

Identify and verify key decision makers at board level (e.g. chairs and secretaries).

This task provides a Trustees list, which is initially empty. You can add individuals or companies to this list manually or configure PassFort to import them from your data provider automatically, along with any available information about their roles, the dates they were appointed, and the dates they resigned.

Once an individual or company is on the Trustees list, they can be selected for verification which moves them to the Trustees verification list. You can configure the task so all trustees or a specified number of trustees (e.g. 3) are added to the verification list automatically. If you specify a number of trustees, the ones who have been elected/appointed the longest are selected.

Verification can be performed manually or it can be performed automatically using an associate smart policy.

Checks for this task: Charities registry check

In most cases, if you’re using an associate smart policy you’ll want to verify all trustees on the verification list. However, it is possible to specify a number of trustees to be verified (e.g. 2).

Verify bank account

Confirm a company’s bank account details are valid.

Checks for this task: Document verification

One way to achieve this task is to use the Document verification check to automatically validate a company’s bank statements.

Verify charity details

Verify whether a charity has charitable status.

If you configure PassFort to verify the status of the charity automatically, any of the following information that can be retrieved is displayed on the task:

  • Charity specific information (e.g. the charity commission number, the registration date, and who the charity helps)
  • General information (e.g. the company number, company status and areas of activity)
  • Contact information (e.g. address and website)
  • Financial information (e.g. total expenditure and total funds)

Checks for this task: Charities registry check

PassFort does not perform any checks to verify the accuracy of the data.

Verify company details

Confirm a company is actively registered with the company registrar required for its jurisdiction.

If you configure PassFort to verify the company identity automatically, any of the following information that can be retrieved is displayed on the task:

  • Identifying information (e.g. name and company number)
  • Company information (e.g. incorporation date, entity type, and address)
  • Regulator authorisation (FCA authorisations)

Checks for this task: Company registry check, Document verification

PassFort only verifies the accuracy of the company number, country of incorporation, and, if available, Legal Entity Identifier (LEI).

Verify tax status

Confirm a company’s tax status is valid.

Checks for this task: Document verification

Review company filings

Confirm a company’s filings are in order and up to date.

Checks for this task: Company filings retrieval

Custom task

Use this task however you like.

Gather additional information through task notes, document uploads, or a custom form.

With custom forms, you or a colleague completes the form manually.

Checks for this task: None

Currently, custom forms can only be completed by the users of your account. You can manually upload forms completed by customers to the Task notes area.

Deprecated tasks we’re improving

The following tasks have been deprecated while we improve them.

If you’re a customer who’s been with us for a while, you might have these tasks as part of your configuration.

If you’re a new customer, we suggest using some of the alternative tasks available which will provide better results.

Contact us to learn more.

Deprecated tasks for individual profiles

  • Assess PEPs: Evaluate an individual’s political exposure. Currently, the associated check available also flags media exposure and sanctions risks.
  • Assess sanctions: Evaluate an individual’s sanctions risks. Currently, the associated check available also flags media exposure and political exposure.
  • Assess adverse media: Evaluate an individual’s adverse media exposure. Currently, the associated check also flags political exposure and sanctions risks.

We suggest new customers use PEPs and sanctions screening.

Deprecated tasks for company profiles

  • Assess adverse media: Evaluate a company’s adverse media exposure. Currently, the associated check available also flags sanctions risks.

We suggest new customers use Sanctions and adverse media screening.

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