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Add a company profile

When you add a company, you can search for it or enter the company data manually.

Search for a company

To search for a company to add as a new profile in Passfort:

  1. From the Profiles page, select the New profile button.

    The Add a new profile dialog is displayed, showing the Individual tab.

  2. Select the Company tab.

    Add a new company profile showing the search for a company field.
  3. In order to search for a company, you first need to select a country from the Country of incorporation drop-down. To do this, start typing the name of the country where the company is incorporated and select the country when it’s displayed.

  4. In the Search for a company field, enter an identifier such as company name, registration number, or tax identification number (TIN). The identifier must exist in the database for the data provider configured for your Company data check and for the selected Country of incorporation.

    Select the name when it’s displayed in the drop-down. Information available for the company is added to the company data fields automatically.

    Note

    If you see an error message that says, "No check variant found with company search enabled," make sure that either the Company data check or the Company registry check is set up as a default check.

  5. In the Company name field, ensure the company’s name is correct.

  6. Add the company number to the Company number field if there isn’t one.

    Note

    The only information required to create this profile is the company’s country of incorporation, name, and number, plus one product for the product application.

  7. Optionally, review and, if required, edit the following fields:

    1. Add the company’s email address to the Email address field.

    2. Add the company’s phone number to the Phone number field.

    3. Add the company’s website to the Website field.

    4. Select the Incorporation date field to add the company’s date of incorporation.

    5. Select an option from the Entity type drop-down to add the company’s entity type, for example, association, partnership, trust, and so on. Note that if the entity type is listed as Not known, no information about the entity type is displayed in the profile.

    6. To add the company’s shares type, select Publicly traded or Private from the Shares options. Note that if the shares type is listed as Not known, no information about the shares type is displayed in the profile.

    7. Add the company’s liability type by selecting Limited or Non-limited from the Liability options. Note that if the liability type is listed as Not known, no information about the liability type is displayed in the profile.

    8. Add the customer reference to the Customer reference field. A customer reference can be used for any information you'd like to reference. It may also help you locate the profile later.

    9. Add the company’s Legal Entity Identifier to the Legal Entity Identifier (LEI) field.

    10. Add a tax identification number (TIN):

      1. Click Add TIN.

      2. Select the TIN type from the Type drop-down.

      3. Enter the TIN identification number into the Identification number field.

    11. To remove an existing TIN, click the Remove button.

    12. Add a company address by using the address search or by completing the fields manually:

      1. To search for an address, start entering the associated country into the Country of address field and click the country when it’s displayed. The country of address should not be No State / XXX because this code refers to persons of unspecified nationality and should only be used with individual profiles.

      2. Next, type the address into the Address search field and click the address when it’s displayed. Optionally, use the Type of address drop-down to specify what kind of address this is, for example, head office address, branch address, or another address type.

        To enter an address manually, click Edit manually and complete the fields as required. Optionally, use the Type of address drop-down to specify what kind of address this is, for example, head office address, branch address, or another address type.

      Tip

      Multiple addresses can be added to a company via the API.

  8. Select a product for the company’s product application from the Product drop-down. Only one product can be selected at this time. You can add more product applications to the profile once it’s created.

    Note

    The product application will be permanently associated with this company.

  9. Select Create profile. The new profile is created, and the onboarding process begins. A confirmation message is displayed.

    Confirmation message box displayed when a new company profile is successfully added to Passfort.

    You can select the button in the message to view the profile now or close the message to continue working on the Profiles page.

Enter the company data manually

To enter the details for a new company profile manually:

  1. From the Profiles page, select the New profile button.

    The Add a new profile dialog is displayed, showing the Individual tab.

  2. Select the Company tab and then select Enter manually.

    Section of the Add a new company profile dialog with mouse hovering over the Enter manually link.

    The fields for manual data entry are displayed.

  3. In the Country of incorporation field, enter the name of the country where the company is incorporated and select the country when it’s displayed.

  4. In the Company name field, enter the company’s name.

  5. Add the company number to the Company number field.

    Note

    The only information required to submit this profile is the company’s country of incorporation, name, and number, plus one product for the product application.

  6. Optionally, complete the following fields:

    1. Add the company’s email address to the Email address field.

    2. Add the company’s phone number to the Phone number field.

    3. Add the company’s website to the Website field.

    4. Select the Incorporation date field to add the company’s date of incorporation.

    5. Select an option from the Entity type drop-down to add the company’s entity type, for example, association, partnership, trust, and so on. Note that if the entity type is listed as Not known, no information about the entity type is displayed in the profile.

    6. To add the company’s shares type, select Publicly traded or Private from the Shares options. Note that if the shares type is listed as Not known, no information about the shares type is displayed in the profile.

    7. Add the company’s liability type by selecting Limited or Non-limited from the Liability options. Note that if the liability type is listed as Not known, no information about the liability type is displayed in the profile.

    8. Add the customer reference to the Customer reference field. A customer reference can be used for any information you'd like to reference. It may also help you locate the profile later.

    9. Add the company’s Legal Entity Identifier to the Legal Entity Identifier (LEI) field.

    10. Add a tax identification number (TIN):

      1. Click Add TIN.

      2. Select the TIN type from the Type drop-down.

      3. Enter the TIN identification number into the Identification number field.

      To remove an existing TIN, click the Remove button.

    11. Add a company address by using the address search or by completing the fields manually:

      1. To search for an address, start entering the associated country into the Country of address field and click the country when it’s displayed. The country of address should not be No State / XXX because this code refers to persons of unspecified nationality and should only be used with individual profiles.

      2. Next, type the address into the Address search field and click the address when it’s displayed. Optionally, use the Type of address drop-down to specify what kind of address this is, for example, head office address, branch address, or another address type.

        To enter an address manually, click Edit manually and complete the fields as required. Optionally, use the Type of address drop-down to specify what kind of address this is, for example, head office address, branch address, or another address type.

      Tip

      Multiple addresses can be added to a company via the API.

  7. Select a product for the company’s product application from the Product drop-down. Only one product can be selected at this time. You can add more product applications to the profile once it’s created.

    Note

    The product application will be permanently associated with this company.

  8. Select Create profile. The new profile is created, and the onboarding process begins. A confirmation message is displayed.

    Confirmation message box displayed when a new company profile is successfully added to Passfort.

    You can select the button in the message to view the profile now or close the message to continue working on the Profiles page.

Additional information