Screen PEPs, sanctions, and adverse media matches

You can run checks to learn whether an individual or company has any matches for:

  • Sanctions persons/companies
  • Politically Exposed Persons (PEPs)
  • Instances of adverse media

For individuals, the check is called PEPs and sanctions screening. For companies, it's called Sanctions and adverse media screening. Both checks work the same way.

Run the check

  1. Go to a profile's Assess sanctions or Assess sanctions and adverse media task.
  2. If the profile is an individual, click PEPs and sanctions screening. If the profile is a company, click Sanctions and adverse media screening. The screening results are returned.
You may find that there are already matches in the check results. This is because your smart policy is configured to return results automatically. You can see when the check was run at the top of the results, and may wish to skip to the next step if it was recently.

Reading the results

The check returns any matches for the profile in the Potential matches list.

The match can have these statuses:

  • PEP: The match is a PEP.
  • Sanctions: The match is on a sanctions list.
  • Adverse media: The match has one or more instances of adverse media.
  • Refer: The match does not fall into the PEP, Sanctions, or Adverse media category. For example, the match has a criminal record.

To see more information about a potential match, click the match name.

When you view a match, you can compare the profile and the potential match side by side. All information the data provider returned about the potential match is displayed on the left, and information about the profile is displayed on the right.

If your data provider offers a PDF report for the match, the Provider PDF option is also displayed. You can view the report by clicking Provider PDF. Once you're viewing the report, you can download it by clicking the Download button at the top of the preview or by right-clicking the preview and selecting Save as.

You'll only be able to see instances of adverse media if it's supported by your data provider.
A maximum of 200 potential matches can be processed. If there are more than 200 potential matches, they will not be displayed in PassFort. Refine your search or view the matches through your data provider's portal.
If your data provider groups adverse media matches with refer matches, the match status is Refer. For more information, see the article for your data provider.
Some data providers offer additional services to filter out false positives. If you’re using one of these services, false positives identified by your data provider aren’t displayed at all in PassFort. Contact your data provider for more information about how they determine false positives and where you can see them.

Confirming or ignoring matches

To confirm or ignore the match, click Resolve Match, select your decision, then click Save decision.

Optionally, you can add a comment to explain to your colleagues why you've made the decision.

Confirmed matches are displayed on the Matches list, which is created when you confirm the first match.

Ignored matches are displayed on the Ignored matches list.

To return a confirmed or ignored match to the Potential matches list, click the match name and click Review decision.

You may find that matches are displayed on the Ignored matches list as soon as they're returned. This happens when your company is using PassFort’s false positive reduction service. You can choose to confirm any match on this list.
To mark all potential matches as false positives, select the checkbox at the top of the Potential matches list, then click Ignore.

Ongoing monitoring

If your company is using ongoing monitoring, PassFort checks with your data provider to see if any new matches have been discovered.

If a new match is discovered, the task is marked as incomplete.

The new match is displayed in the Potential matches list, where you can confirm or ignore it.

How often new matches are imported into PassFort depends on your data provider:

  • ComplyAdvantage: Any new matches are updated and displayed in PassFort as soon as ComplyAdvantage sends them.
  • Dow Jones Risk and Compliance: Any new matches are updated and displayed in PassFort once a week. Note that if it's not possible to get the latest information from Dow Jones Risk and Compliance, PassFort will retry the following week.
  • RDC: Any new matches are updated and displayed in PassFort as soon as RDC sends them.
  • Refinitiv World-Check One: Any new matches are updated and displayed in PassFort PassFort once per day. Note that if it's not possible to get the latest information from Refinitiv World-Check One, PassFort will retry the following day.
If you reject or cancel an application, the PEPs, sanctions, and adverse media tasks expire automatically and ongoing monitoring is stopped.

If you revert the decision, ongoing monitoring will only restart automatically if the checks are configured as automatic checks for the task.

If they're not automatic checks, you can restart ongoing monitoring by running the checks manually.
PEPs, sanctions, and adverse media tasks only autocomplete when the check does not turn up any new matches (and there are no outstanding matches). If any matches are discovered when the check is run or during ongoing monitoring, the check must be passed manually after the matches are resolved.

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